Leave Request Letter Generator
Create a professional leave request letter with leave dates, an automatically calculated duration, and an editable statement — updated live as you type, and ready to print or save as PDF.
Optional. Processed locally in your browser — never uploaded anywhere. PNG or JPG, up to 2MB.
Company Name
Employee Name
Your letter information is processed locally in your browser. This generator is provided as a document-generation tool. Users are responsible for entering accurate information and following their employer's leave policies and approval procedures.
What is a Leave Request Letter?
A leave request letter is a formal written request an employee submits to their employer asking for time away from work. It typically states the leave type, the requested dates, and any other details the employer needs to review and approve the request.
What should a leave request letter include?
Most leave request letters include the employee name, the date of request, the leave type, the start and end dates, and the number of leave days. A reason, expected return date, handover information, and the recipient are included only when relevant, and every letter ends with the employee's signature.
How to write a leave request
- 1. Enter your employee and company information.
- 2. Select a leave type and enter your leave dates — the number of days is calculated automatically.
- 3. Add a reason if your company requires one, or leave it out.
- 4. Add handover details or an expected return date if relevant.
- 5. Review the letter preview and print or save it as PDF.
Should you include the reason for leave?
That depends on your employer's policy. Some companies require a reason for certain leave types; others don't. This generator keeps the reason field optional so you can create a complete, professional letter without disclosing medical or other personal details you're not comfortable sharing.
How to save the letter as PDF
- 1. Complete the form — the letter preview updates automatically.
- 2. Review the letter for accuracy.
- 3. Click "Print / Save as PDF."
- 4. In the browser's print dialog, choose "Save as PDF" as the destination.
- 5. Save the file to your device.
Important information
Your letter information stays in your browser
This generator runs entirely client-side. Employee, company, and leave details, and any uploaded logo or signature image, are processed locally and never sent to a server, database, or third-party service.
No account or sign-in required
Use the generator immediately — nothing is saved between visits, and there's no login, registration, or tracking required to create a letter.
Companies set their own leave policies
There isn't one universally required leave process. This generator produces a request letter in a common format — always follow your own employer's leave policy and approval procedure.
This tool does not approve leave
This generator only creates the request letter. It doesn't determine leave eligibility, calculate statutory entitlements, or guarantee approval — that's entirely up to your employer.
Frequently asked questions
A leave request letter is a formal written request an employee submits to their employer to ask for time away from work, stating the leave type, dates, and any other relevant details.
Enter your start and end dates and the tool calculates the number of days automatically, counting inclusively. Turn on "Weekdays only" if your company only counts Monday to Friday.
Yes. Select "Vacation Leave" from the Leave Type options.
Yes. Select "Sick Leave" from the Leave Type options — no medical details are required.
Yes. Select "Emergency Leave," or choose "Other" and type your own leave type label.
Yes. Set Leave Compensation to "Unpaid Leave." This does not determine whether your company's policy allows it.
Yes, optionally. The Reason field is entirely optional — you can generate a complete, professional letter without disclosing any medical or personal details.
No. If you leave the Recipient and Supervisor fields blank, the letter uses a neutral "Dear Sir/Madam:" greeting instead.
Yes. The Letter Content field holds the full generated wording as editable text with placeholders like {employeeName} and {startDate}. Edit it freely — your changes are preserved even if you update other fields.
Yes, optionally. Upload an image and it's processed entirely in your browser — it appears in the letterhead and on the printed letter, and is never uploaded anywhere.
Yes, optionally. Upload a signature image the same way as the logo — processed locally, previewed immediately, and printed above your typed name.
Yes. Click "Print / Save as PDF" to open your browser's print dialog, which prints only the letter — the website's navigation, form, and buttons are hidden automatically.
Yes, using your browser's print dialog. Click "Print / Save as PDF," then choose "Save as PDF" as the destination instead of a physical printer.
No. This tool works without signing in or creating an account.
No. Everything you enter — employee, company, and leave details, and any logo or signature image — is processed locally in your browser. Nothing is sent to a server, stored in a database, or shared with third parties.
No. This tool only generates the request letter. It does not approve leave, determine eligibility, or calculate statutory entitlements — that depends entirely on your employer's policies and approval process.
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